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HR Apprentice

37.5 / hrs

Brandon, Suffolk

We are currently seeking a HR Apprentice to be based at our production facility for park homes and luxury lodges in Brandon, Suffolk.


JOB TITLE: HR Apprentice

RESPONSIBLE TO: HR Director

HOURS OF WORK: 8:30 to 5:00 Monday – Friday

PLACE OF WORK: This role is based in Brandon, Suffolk – but may require travel from time to time.

MAIN PURPOSE OF THE JOB: Ensure the smooth administration of the HR Department and provide effective admin support to the HR team.  You will work towards a level 3 CIPD qualification and 20% of your time will be dedicated to training via a mixture of external and internal training.  Training is expected to take 18-24 months.

AREAS OF SUPPORT:

  • Recruitment
    • Track vacancies and seek appropriate input and approval from hiring managers
    • Create vacancies for posting on internal and external recruitment sources
    • Daily checking for new applicants, forwarding candidates to hiring managers
    • Responding to applications appropriately with feedback, offers, rejections etc.
    • Dealing with correspondence received from candidates
    • Arranging interviews; booking meeting rooms and sending confirmation to candidates and hiring managers
  • Employee Process and Procedure
    • Issuing offer letters, contracts and starter packs, Right to Work checks and starter checklists
    • Coordinating induction sessions
    • Coordinating probation review process
    • Coordinating disciplinary process – invitations, note taking, outcome letters
    • Leaver process – acknowledge resignations, leaver checklist
    • Ensuring relevant departments are informed of new starters, leavers and changes
    • Creating and maintaining digital and paper employee files
  • Absence Management
    • Ensure absence records on the HR database are accurate and up to date
    • Be the first point of contact to deal with holiday and sickness absence queries
    • Track Return to Work interviews
    • Invite letters to absence management and review meetings
    • Assist with arranging Occupational Health referrals where appropriate
  • HR Database Administration
    • Ensure database is up to date with joiners, leavers and changes
    • Prepare monthly and ad hoc reports for HR Director
    • Update holiday entitlements i.e. carry over, pro-rated
  • General Administration
    • Processing routine reference requests
    • On-going update of employee databases
    • Assisting with reviews process e.g. performance reviews, pay reviews
    • Administration of cycle to work scheme
    • Regular cover for reception for lunch/absences

By the end of the apprenticeship you will be able to take ownership for providing advice on a range of People Management issues from employee welfare to performance management, using company policies and current legislation.  

SKILLS, KNOWLEDGE & EXPERIENCE:

  • Minimum 5 GCSEs with at least a 4/C in English and Maths or a Level 1 in Functional Skills
  • Personable, highly organised individual who thrives in a fast-paced environment
  • Strong IT skills including Word, Excel and Outlook
  • Excellent attention to detail and ability to juggle competing priorities
  • Excellent communication skills, both written and verbal
  • Due to confidential and sensitive data held within HR, compliance with GDPR is required at all times

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